Take care to match the correct amounts in Quickbooks

The automatic match up rules in Quickbooks are a real time saver and very clever but here are a few things to look out for!

Written by BW Bookkeeping and Project Solutions - Thu 11th Feb 2021

bookkeeping and business development services

If you have two invoices owed by two different customers for the same amount, they are both brought up as possible matches.  If you don't take care you could clear the invoice from the wrong customer, leaving your statements incorrect.  Great to have time savers but best not to rush. Take time to make sure the selection dot is next to the correct invoice before you select match.

There is an option for credit notes to automatically allocate against sales invoices - but if you are crediting invoice number 7 of 10 there would be no way for Quickbooks to know so it is best to log into the settings area and untick this automatic option.

There is an option when setting up bank rules to have items 'Auto-Add' but this means you will not be given the chance to at least review the transactions on the bank feed before it is allocated.  I think it is always worth a quick look at your transactions - you may always buy tools from Wickes but what about that one time when you buy a fixed asset?

We use Quickbooks on a daily basis and find it a really convenient bookkeeping package, but as always there are tricks to learn along the way.


If you would like help with the bookkeeping for your business, let us know.

BW Bookkeeping and Project Solutions Ltd.

Suite C,
Birch House,
Almond Road,
St Neots,
PE19 1DZ

07825 152951


Home Page FAQs Blog Facebook Instagram LinkedIn

Company Number 13495928
VAT No. 450467105
Registered in England and Wales - Registered Office: Staple House 5, Eleanors Cross, Dunstable, Bedfordshire, England, LU6 1SU

We recommend Dunstable accountancy practice
Spicer and Co

BW Bookkeeping logo

Quickbooks Advanced Certified Pro Adviser - Gold


Outstanding! BWBPS sorted out my books then provided me with the support and training I needed to get everything up to date and back on track. Friendly, professional service which I would highly recommend.
Cake Company St Neots

We have been a client of BW Bookkeeping since 2017 and rely on them for a range of services. They helped us change from a sole trader to a limited company and handle all our banking and VAT.
Mason Grab Hire Ltd, Aston Clinton

Excellent bookkeeping service and knowledge of the work. We recommend this firm if you are looking for a bookkeeper,
Phil Bass, Dunstable

Quickbooks Advanced Certified Pro Adviser